How to set an Automatic Reply (Out-Of-Office or Vacation Message) on Exchange Using Outlook

Setting an automatic reply (also called an out-of-office message, or vacation message) is a courtesy to allow people who email you to know that their message was received and your intention is to respond to them. An automatic reply might take this form:

Thank you for the email, I'm away from the office today and will reply to messages tomorrow or at my earliest opportunity.

For urgent matters please call our office at 604-555-1234.

Thank you,

First Last
My Company

 

This document will explain the steps involved in setting up an automatic reply for Outlook users. For information on enabling an automatic reply for pop account users; please refer to this document for instructions on how to set an automatic reply in Outlook Web Access webmail. For information on how to set a vacation message for pop users you may go to this document (sign in required).

1. When you open Outlook, this should be the screen you see. Click on the file button at the top left hand side of the screen (circled in red below).

2. Make sure you are in the "Info" subheading on the left, and you will see this. Click on "Automatic Replies (Out of Office)" (circled in red below).

3. This dialog should pop up. Here you can set the date and time you would like your Automatic Reply to be active as well as what the Automatic reply will say. Be sure to check the box "only send during this time range" before selecting "okay."

4. If you would like to customize your automatic reply even further, you can do so by selecting the "Outside My Organization" option, shown here. In this window, you can customize who you would like the automatic reply to be active for.

 
5. To edit your vacation message or cancel it before the time you specified, you may access these dialogue windows by simply repeating steps 1 and 2.
 
 

 

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